Terms and Conditions
Client refers to any person(s), purchasing and/or participating, in any capacity, in a hunting and/or adventure safari with Prostalk Safaris. The Client must carefully read the following Terms and Conditions, and is advised to do the same of all documentation from Prostalk Safaris. Payment of non-refundable deposit, or any part thereof, hereby constitutes agreement by the Client to the Terms and Conditions set forth below.
Prostalk Safaris reserves the right, if and when so deemed advisable, to cancel a hunting safari prior to the departure from the point of origin. In the case of cancellation prior to departure, the Client is entitled to receive from Prostalk Safaris a refund of all amounts received by the company out of the monies paid by the Client and such refund constitutes full and final settlement of all claims that the Client may have against Prostalk Safaris for such cancellation of the safari. Prostalk Safaris reserves the right, at any time after commencement, to terminate the safari, when events or circumstances deem this course of action to be necessary for whatever reason, which may include but is not limited to the Clients’; misconduct and/or failure to comply with the Terms and Conditions set forth here, or any action which causes a danger to himself (the Client) or others. Additionally, Prostalk Safaris cannot be held responsible for violations of national or game laws by its’ Clients. Prostalk Safaris reserves the right, at any time, to deny the Client permission to shoot an animal for any reason.
Prostalk Safaris shall not be liable for any misrepresentations of its available services and/or costs made by the Agent or if for whatever reason it is unable to perform its obligations or carry out any related activities, if such failure is caused by events beyond its reasonable control preventing it from performing such obligations or carrying out such activities including, but without limiting the generality of the foregoing; acts of God, any military action, labour disputes, riots, fire, acts of restraint by government authorities, loss, accident, illness, injury or death. Prostalk Safaris cannot be held liable or responsible for, but not limited to accident, injury, illness, death, loss of property or damage to property during the safari or any expense arising from such
Liability of Agent
Agents act only as intermediaries between the Client and Prostalk Safaris, which is an independent party and, as such, Agents have no control over their actions, personnel, equipment, services or goods. Accordingly, Agents shall not be liable for loss or damage to property, death, injury, whether physical or mental, substitution of equipment or facilities, mechanical defects or failure however caused. Prostalk Safaris makes no guarantees or promises of success, either expressed or implied. Any guarantee or promise made by the Agent shall be the Agents’ sole responsibility to assume. Client is hereby advised that expeditions to wilderness areas for purposes of hunting or adventure travel is or can be of a Dangerous or Hazardous nature, therefore, any Client undertaking such an expedition assumes a dangerous risk which includes a greater scope of risk than an ordinary risk.
Reservation and Payments
The safari reservation dates will only be confirmed once the full amount of the deposit (50% of the Package rate) has been received by Prostalk Safaris. Prostalk Safaris retains the sole right to
accept or refuse proposed reservation dates. The non-refundable deposit (50% of the Package rate), required to confirm the reservation dates, will be applied to the total cost of the safari.
Payment of the balance, the remaining 50% of the daily rates, is due not later than 90 days prior to the commencement of the safari. Prior to departure from Prostalk Safaris, Client shall be required to pay the full amount due, in an acceptable form of payment, for trophy fees and all additional costs that have been incurred (any additional expense or service not defined by the company as included). Prostalk Safaris regards only the following as acceptable forms of payment (in UK Pounds): bank transfers that have been received prior to clients’ departure from Prostalk Safaris, credit cards (Visa, MasterCard and Maestro) or cash. Personal cheques, traveller’s cheques and bank certified cheques cannot be accepted as payment. Wounded game which is not recovered is considered as hunted and is subject to payment of the listed trophy fee. Government tax of 14% is NOT applicable on exported trophies, however the government tax of 14% is applicable and payable by the client. The possibility to hunt another specimen is dependent upon approval by the Professional Hunter. All prices are in UK Pounds and are subject to change without notice.
BOOKING / PAYMENT
To book a safari and secure your dates, a £500 deposit per hunter is required and must be bank wired into our account. We will provide you with the banking details upon request. You will be able to make payments with the following means:
Credit card – VISA or Mastercard is accepted (subject to 3 % card fee). Please make 100% sure that your credit card(s) will NOT be limited on larger pay amounts. Please also bring more than one credit card.
Cash – We accept UK (UKP), American Dollars (USD), South African Rand (ZAR) and Euros (EUR). Cash deposits in USD or other foreign currency (except ZAR) are subject to 3% bank exchange fees.
Bank transfer – ONLY ALLOWED FOR DEPOSIT PAYMENTS. You may however, bank wire larger deposit amounts than requested by us upon booking, should you wish to save some on credit card fees at the final payment.
Cancellation and Refunds
All cancellations must be submitted to Prostalk Safaris in writing. Refunds, due to cancellation, will only be given on the amount in excess of the non-refundable deposit, which has not been previously paid to third parties, before the refund deadline, ninety (90) days prior to the commencement of the safari, after which time no refund will be made on any part of the amount received. Should occurrences, unrelated to Prostalk Safaris, affect the scheduling of the safari, all attempts will be made to adapt to the circumstances of the Client, but no refund will be given if the safari cannot include the number of hunting days purchased. The hunting safari may be postponed only if the company consents in writing, Prostalk Safaris reserves the right to issue a limited time period in which the safari must be completed.
All air travel arrangements are the responsibility of the Client, Prostalk Safaris will not be liable for losses or costs incurred due to untimely processing of airline reservations, airline problems, weather or unforeseen events of travel. Obtaining any necessary visa is the sole responsibility of the Client. Visa requirements vary from country to country. We will however make the Airline booking on your behalf. You will be notified of the cost of the tickets payable on booking.
Prostalk Safaris will also undertake to obtain UK Export Permits on behalf of the Clients. We provide a meet & Greet service at Johannesburg Airport. On arrival once you have cleared Customs and collected your luggage we will meet you at the exit point. We will then escort you through the Police permit procedure. All required document will be obtained and completed by Prostalk Safaris prior to your arrival. The cost of the Meet & Greet service is £130 per person. We will also issue an “Hunting Invitation”.
Prostalk Safaris strongly recommends personal trip cancellation insurance, as well as medical, travel accident and baggage insurance. If the Client desires insurance which provides protection against financial loss, it must be taken independently. Prostalk Safaris use and fully recommend the services of Global + Rescue. Global + Rescue will provide all your insurance requirements (See link to Global + Rescue) with prices starting at £120. On arrival at the Hunting Lodge the Client’s will be required to sign a “Disclaimer Form”
Trophies, Skins Etc
All trophies & Skins remain the property of Prostalk Safaris until full payment for the Safari is received.
Once Prostalk Safaris has delivered the Clients’ trophies to the appropriate third party, taxidermist or shipping agent, it no longer assumes any responsibility whatsoever for its damage or loss. However, we will gladly assist our clients in the event of a complaint.
Disputes between Client or Agents and Prostalk Safaris shall be governed, interpreted and enforced pursuant to the Laws of the country, state, province or locality in which the safari takes place.